Ediya appreciated that the practicality of the Exam Objectives aligned with the skills needed for daily tasks. Ultimately, Ediya believed the Microsoft Office Specialist exams were the best solution for validating their employee’s performance skills on Microsoft Word, Excel and PowerPoint applications.
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11 Timeless Time Management Techniques
4) Overcome Procrastination Using the “4D” System
The 4D here is not referring to Magnum 4D. We are looking at this 4D:
Delete it: What are the results of not doing the task at all? Consider the 80/20 rule; maybe you can just wipe out this task in the first place.
Delegate it: If the task is vital, ask yourself if it’s something that you simply are liable for doing immediately. Can the task assigned to someone else?
Do it now: Postponing a crucial task that must be done only creates feelings of hysteria and stress. Why not use the eat the frog method by Brian Tracey (illustrated more in item 4 below).
Defer: If the task is one that can’t be completed quickly and isn’t a high priority item, simply defer it, schedule to do it later.
5) Eat the Frog
To quote Brian Tracey from his book, “Eat That Frog”.
“Eat that frog!” means to start your day with most vital ” the most important and most dreaded task. Didn’t complete the 30 min learning today? Have you been procrastinating? After doing the most dreaded task, I notice my day feels so much more enjoyable. Probably because of the sense of achievement for completing the task. Try this out to experience it yourself.
6) Reduce the number of Meetings
Poorly run meetings or gathering are time wasters. Not just your time, but the time multiplied by the number of individuals within the meet up.
Confirm you’ve got an agenda and you are not just having a gathering for the sake of getting a gathering.
7) The Glass Rocks, Pebbles, Sand
This is a visible way to organising time. Fairly similar to 4D but more fun and visual. Categorise your task this way:
Rocks: Your most vital strategic projects.
Pebbles: Projects and tasks that are important but not the foremost critical.
Sand: Smaller, more insignificant tasks.
Tackle the rocks first. If I spend time tackling the tiny less important but easy things (the sand and pebbles), and not the important strategic items, the rocks, I realised the jar will quickly fill up with no room for the important rocks. It works great for visual learners.
8) Eliminate the Electronic Time Wasters
Everyone has certain distractions that interrupt them and take their time faraway from work. Is it your Facebook? Twitter? IG? Email checking? They’re addictive, actually, they’re designed to be addictive.
Instead of having to spend so much to resist it, why not schedule a time within your schedule, where you get to do it with peace of mind, free from guilt. Best to schedule it to later half of the day, when you are tired or working hard. It is a great reward. While reserving your precious morning where you’re fresh to handle the difficult or most vital task.
9) Let’s Get Organised
Clutter is a great source of distraction. To effectively manage time and be productive every day, you’ve got to create a productive environment.
The creator of Kondo’s approach, commonly known as the KonMari Method, is comprised of three parts:
- First, discard the belongings that not serve you.
- Then, designate an area for everything.
- Finally, limit incoming belongings to things which spark joy. It is a great pleasure to see things you like rather than that messy clutter which you want to sort out just didn’t schedule the time to it.
Eliminate useless clutter, create an efficient file system, have a close-by place for all of the work items you would use frequently, and utilise workflow management tools to create a productive environment.
10) Lookout for Your Health
A good night’s sleep, healthy eating, and exercise will offer you the energy, focus, and stamina much required to set you up for a productive day. It’s going to seem that task is more important and you’ll always catch up with sleep, food, and exercise later. If you lose your health, though, you cannot work, or do anything, so don’t skimp on taking care of yourself. Schedule exercise, sleep and right eating time and habit.
11) Keep a journal
Tony Robbins promotes the concept of Rapid Planning Method (RPM). it’s an easy system which specialises in the way to plan your day and manage time. The acronym RPM stands for results, purpose and massive action. This is offer structure to condition your brain to focus on result and result that you’re after.
12) Habit changer
Want to alter an old habit? You should! Studies show that over 40% of “decisions” we make in a day aren’t decisions. They’re habits. By identifying them you can swap the non-productive activities with productive ones.
Charles Duhigg in his best selling book “The Power of Habit” says every habit is predicated on an easy loop: cue, routine, and reward. The cue is that the trigger that, supported some craving, shifts your brain into autopilot and initiates the routine, to enjoy the reward.
“Must” is a feeling that results from a habit (eg. Checking Facebook). One way to change a habit is to first decide that “must” can actually be negotiated or even eliminated. Your routine is the manifestation of habits. Check Facebook whenever there’s a notification, with the reward of knowing you’re updated. We need to first realise there is this unconscious habit.
Now that you simply know your cue and your reward, all you’ve got to try to do is insert a replacement routine.
The easiest things to implement a replacement habit is to write it down. The format is simple:
When (cue), I will (routine) because it provides me with (reward).
In this example, the plan is:
When I get to work, I will check in with key employees first because that lets me take care of any urgent issues right away. Do this enough times, and eventually, your new habit is going to be automatic; and you will be so much more productive.
MASTER Microsoft Office & be certified
With Microsoft Office Specialist (MOS) programs you will be equipped with the skills and the certification to proof it.
Having an exam on the to do list and still getting along with existing commitment need some level of effort?
If you want to be more productive, you should start connecting the things you want to get done to other things you’re already doing.
Productivity is the result of habit.
Data analysis is one of the up and rising skill in Malaysia and globally. It is highly popular. It is frequently link to fancy words like big data and data scientist. In order to perform Data Analysis you need to have two types of excel skills: Data processing and data visualisation.
Sitting for Microsoft Exam is not a walk in the park. We need to arrange time in order to ensure, there are sufficient time to go through the learning process effectively. Instead of managing time, it’s all about managing our self. You need to make a decision where and the way you spend your time.